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4 Reasons To Move Your Boarding Management System To The Cloud

Vincent Paget

July 23, 2018

When information is stored on the cloud, it's hosted on a network of servers which can be accessed from any device with an internet connection, allowing for greater ease of use, reduced risk of loss and superior transparency.Moving an entire system to the cloud can seem like an arduous task and some may have concerns about security and communication. Here, we address these issues and explain why you should move your boarding management system to the cloud.

1. Reduce Administration Costs

According to a report from Deloitte, schools have experienced 60% savings in time and administrative costs by digitising their manual payment processes.Results like this are also possible with a cloud-based boarding management solution. In a boarding school, administrative tasks such as processing leave requests, updating student dossiers, and maintaining a paper trail are vital yet time-consuming tasks, particularly with large student bodies.Moving to the cloud removes the need for excess paperwork and establishes what's called an electronic workflow. With the right infrastructure in place, time-consuming and frankly droll portions of the workflow become automated, meaning your faculty has more time to focus on the human factors of student care.Leaving a paper trail also becomes an issue of the past, with all actions made on a cloud-based system easily accessible for auditing. Furthermore, an activity feed can keep team members up to date with any changes.

Storing paperwork takes up space and resources that could be better utilised.
Storing paperwork takes up space and resources that could be better utilised.

 

2. Loss Prevention

If your school isn't investing in a cloud solution for your student management, then all your valuable data is inseparably tied to the filing cabinets and computers it resides in. While this may not seem like a big problem, the reality is that you are at risk of permanently losing your data.Computers can suffer from viral infections and deterioration while physical documents will degrade each time they are handled, and despite our best intentions, both can be easily misplaced, stolen or destroyed in a natural disaster.With a cloud-based boarding management solution, your system is no-longer reliant on physical resources and expensive stationery costs. Instead everything is securely stored online and easily accessible from any device with an internet connection.

3. Accurate, Real-Time Data

One major downside of a manual system is the room for human error and miscommunication. There will always be situations where staff members need to access information about students, such as their whereabouts, quickly. This can be hard to do when the latest permissions forms are misplaced, mislabeled, incomplete or even non-existent.With the Boardingware platform, all information about your students can be found in a centralised location, automatically and accurately organised in an easy-to-use interface. For example, students can check in and out of the campus using a Boardingware kiosk or face-to-face with a staff member. Immediately, this data is stored so that authorised faculty can see where the student is at any given time from the app on their phone - whether they're at a friend's place, an after school program or class.That means no more digging through sign-in books or leave request forms to ascertain a student's location - all thanks to the cloud.

Empowered by Boardingware, students can easily sign in and out of campus as their permissions allow.
Empowered by Boardingware, students can easily sign in and out of campus as their permissions allow.

 

4. Easy Access, Tight Security

Student data can contain sensitive information and it's a serious concern for parents, students and faculty alike if any is misplaced or accessed without authority.When you choose the right platform for cloud hosting, you'll not only find data much easier to access, but you'll rest assured that only those with the right permissions will be able to do so. All access to data stored in Boardingware's software requires user authentication with a username and password, and is revoked after a preset timeout. You'll also have full control over who has access to sensitive information to protect your students' privacy.Furthermore, all data is heavily encrypted, stored in enterprise-grade hosting facilities, and automatically backed-up for easy recovery if an event such as a cyberattack should occur.Cloud-based systems are undoubtedly the way of the future - and the future starts now. To learn more about optimising your boarding system technology, try out a free demo of Boardingware today.

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Vincent Paget

Vincent Paget is an Operations Manager at Orah based in Auckland, New Zealand. He loves technology, organisation, nature and adventure sports, not necessarily in that order.

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